Under TEA 44.031 (j) a school district may purchase an item that is available from only one source including: 

(1)  an item for which competition is precluded because of the existence of a patent, copyright, secret process or monoply;

(2)  a film, manuscript or book;

(3)  a utility service, including electricity, gas or water   and

(4)  a captive replacement part or component for equipment 

Anyone who might qualify for Sole Source/Single Supplier status is encouraged to apply.  As a qualified Sole Source/Single Supplier, purchases do not go against a bid limit in a said category.

Purchases from vendors that are not on an approved bid proposal or vendors list, and do not qualify for Sole Source/Single Supplier status, will go against the bidding limits of said category as set up by the State Purchasing Laws.

Alvin ISD recognizes Sole Source/Single Supplier status as valid for the school year term as defined from July 1st to June 30th.

The Purchasing Department has established a packet for a vendor to qualify for Sole Source/Single Supplier status with Alvin ISD.

ALL Sole Source requests must include a completed current W-9 form with submission to Purchasing for approval. 

Vendors may fax their requests for approval to the Purchasing Department at (281)585-4567.  Other options for submission include sending it electronically to email the purchasing department or sending it by mail.  Vendors should be approved within 24 hours if their paper work is submitted appropriately.   

All Sole Source paperwork will be audited prior to a vendor number and commodity code being setup in the system.  Once the Purchasing Department has approved the vendor for Sole Source status, an approval (via e-mail) will be sent to the appropriate budget manager and a purchase order may then be processed with the company.  Once a vendor is approved, any campus will have the ability to purchase the specified product from the approved vendor.